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Office of Graduate Medical Education
School of Medicine  :  Office of Graduate Medical Education

Procedure for a Resident Name Change

Residents/Fellows should follow proper procedures with the GME Office, Residency Program Coordinators, Human Resources, and the Enrollment Team at the University of Kansas Medical Center to successfully change their name. Residency Coordinators should notify GME of any changes or discrepancies with a resident’s name.

Residents/Fellows must complete the following within 30 days of the day their name changed.

RESIDENT/FELLOW NOTIFIES PROGRAM COORDINATOR OF NAME CHANGE

  1. Resident/Fellow provides new social security card, passport, marriage certificate, or driver’s license to program coordinator.
  2. Coordinator makes a copy for the residents’/fellows’ file and updates name on proper paperwork.

PROGRAM COORDINATOR NOTIFIES GME OF NAME CHANGE & SUPPLIES GME OFFICE COPIES OF ALL DOCUMENTS

  1. Program coordinator notifies GME of name change at gme@kumc.edu
  2. Program coordinator faxes copy of new social security card, passport, and marriage certificate or driver’s license to the GME office at 8-0240.
  3. GME notifies program coordinator and resident that he/she must have Kansas/Missouri State License (temporary or permanent), federal DEA License and any other United States Federal Government grantor paperwork updated reflecting their new name.

RESIDENT/FELLOW NOTIFIES HUMAN RESOUCES OF NAME CHANGE

  1. Resident/Fellow completes proper paperwork in the Human Resources Office in Murphy 1024, providing a new social security card, marriage certificate, or driver’s license.

RESIDENT/FELLOW NOTIFIES THE ENROLLMENT TEAM OF NAME CHANGE

  1. Resident/Fellow fills out a "Name Change" form at the Registrar’s Office located in the Student Center, room 3017. Resident/Fellow will need to provide 2 of the following: photocopy of a marriage license, court order, social security card, or driver’s license when completing this form.
  2. When the registrar’s office officially changes the residents/fellows name, their e-mail account will also change to reflect their new last name.
  3. GME updates the residents/fellows file and E*Value information.

RESIDENT/FELLOW REQUESTS UPDATED MATERIAL(S)

As mentioned above, the resident/fellow must have the following updated with their correct name: